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Advances in Social Sciences Research Journal – Vol. 10, No. 3

Publication Date: March 25, 2023

DOI:10.14738/assrj.103.14143.

Ning, Y. Z. (2023). Promotion Role of Information Disclosure on Competitive Response of Sporadic Procurement in Universities.

Advances in Social Sciences Research Journal, 10(3). 57-61.

Services for Science and Education – United Kingdom

Promotion Role of Information Disclosure on Competitive

Response of Sporadic Procurement in Universities

Yi-Zi Ning

Central University of Finance and Economics, China.

Abstract

The procurement amount of sporadic projects in universities is small. The

procurement frequency is high. The time cannot be predicted. The target of the

project is relatively simple, and the profit is low. Through network channel

publicity information, we analyze potential suppliers and judge supply quality.

Although large suppliers react passively and participate less, information

dissemination through the network can improve the attention of small and

medium-sized suppliers. Publishing information on the Internet is conducive to

strengthening internal management and system construction. Announcements are

issued to promote the supervision of the procurement process and promote

competitive response. However, unpredictable non-competitive procurement

projects will still exist.

Keywords: Information disclosure; Competitive response; Sporadic procurement.

INTRODUCTION

The project procurement refers to the project pre-approval and approval content, which is

organized and implemented in a planned and step-by-step manner [1]. The project

procurement arranges the orderly implementation of various processes. University sporadic

project procurement refers to the procurement projects with small budget, which are below

the scattered procurement limit and are organized and implemented by universities.

Usually, universities will set a quota standard. The projects above the quota standard are

organized by the school-level procurement department. The application department is mainly

responsible for providing the project requirements. For projects below the limit, the

departments below the school level organize the procurement work by themselves. According

to the different situations of universities, the quota standard for centralized procurement is

defined as 100,000 or 50,000, etc.

University sporadic project procurement has significant characteristics in terms of

procurement efficiency, quantity, quality, price, technology, service and other suppliers and

procurement methods [2]. First of all, in the financial budget year, the amount of individual

procurement is small. The frequency of procurement is high. The procurement time is tight. The

occurrence of some projects cannot be predicted. Secondly, the response suppliers are mostly

small and medium-sized enterprises, with small project budgets and relatively low profits. The

response suppliers are highly sensitive to transaction costs. Thirdly, sporadic procurement

projects need to seek a balance between efficiency, quality and transaction amount, and pay

attention to economy and timeliness under the condition of compliance [3]. According to the

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Advances in Social Sciences Research Journal (ASSRJ) Vol. 10, Issue 3, March-2023

Services for Science and Education – United Kingdom

comprehensive analysis of the characteristics of university sporadic procurement projects, the

responsiveness and competitiveness of project suppliers are crucial to the healthy development

of procurement work.

THE RELATED WORK

There has been a more in-depth study of the promotion of information disclosure on

procurement competition. Information disclosure can increase competition, thus reducing

procurement costs and improving procurement quality. Wu (2022) analyzed the current

situations and problems of government procurement in China. This paper drew on advanced

experiences of standardization support for government procurement in international

organizations and foreign developed countries, and proposed suggestions on government

procurement standardization in China [1].Guo (2019) discussed tha the source of funds was a

crucial factor in determining the selection of bidding and procurement methods. In China,

bidding and government procurement activities were under the supervision of different

administrative departments, and they were also subject to different laws and regulations. In the

actual application process, it also had different scope of application [2]. Teng Qunhui (2022)

discussed the management and control of foreign supplier procurement risk in the enterprise

supply chain. Enterprises should establish a sound foreign supplier procurement risk

management and control system to effectively reduce procurement risk and ensure the stability

and sustainable development of the enterprise supply chain [4].The research shows that

information disclosure can promote procurement competition, and it is believed that

information disclosure can have a positive impact on increasing competition, promoting fair

competition, reducing procurement costs and improving procurement quality. However, the

role of information disclosure on the competitiveness of sporadic projects in universities still

needs further exploration.

The Issue Description

In order to promote the competitiveness of sporadic self-procurement projects and realize

competitive bidding and other procurement methods, to sort out and analyze the contents of

sporadic procurement projects in universities, and to judge the contents of projects with

insufficient response competitiveness.

Emergency Procurement Projects

Security projects that must be completed as soon as possible due to factors such as force

majeure, such as water and heating emergency repair, rainwater leakage repair, epidemic

prevention and safety, fire inspection and maintenance, etc.

Technical Barriers

Projects generated due to technical barriers and to ensure continuous and stable operation.

Such as equipment platform maintenance and transformation, campus system equipment

access, system equipment increases and other projects.

Management Requirements

Projects generated to meet industry or local management requirements, such as garbage

removal, abandoned oil fat cleaning, gas transformation and other projects.

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Ning, Y. Z. (2023). Promotion Role of Information Disclosure on Competitive Response of Sporadic Procurement in Universities. Advances in Social

Sciences Research Journal, 10(3). 57-61.

URL: http://dx.doi.org/10.14738/assrj.103.14143

Insufficient Response

Projects with insufficient response from suppliers after issuing procurement requirements, due

to the small budget of self-procurement projects, result in insufficient response from qualified

suppliers.

In the process of sorting out sporadic procurement projects, it is necessary to strengthen the

project process record standardization, especially to clarify the written materials of industry or

local management requirements, define the emergency procurement projects, and judge the

technical barriers.

THE METHOD ANALYSIS

Based on the sorting of sporadic projects in universities, analyze the project procurement

process and improve the procurement system.

Analyze The Overall Situation

The purchase of sporadic projects in universities should be distinguished. The procurement

process should clarify the rectification measures for the promotion process, formulate the

procurement plan for sporadic projects, clarify the objectives, and ensure the reasonable

arrangement of all items in the procurement process, and implement the measures in place.

The implementation of procurement projects needs to take strong and effective measures to

complete the implementation of project procurement, comprehensively promote the

procurement process, strengthen responsibility, overall coordination, and strengthen

supervision and guidance. We should take multiple measures to promote the implementation

of the system, strengthen cooperation against the situations and problems encountered in the

independent procurement work, deeply study and analyze the causes, actively improve the

construction of the system and mechanism, and strengthen the implementation of the system.

Analyze The Sub-Content

Procurement content analysis of sporadic projects is the premise of improving project

management. Through sorting out the independent procurement projects, the application

department, procurement method, budget amount, bid-winning supplier, and negotiation

record content are analyzed and summarized. According to the risk points of sporadic project

procurement, we should improve the project management system, pay attention to the internal

control system, and improve the procurement management of sporadic projects according to

the project operation. Based on the sporadic project procurement system, further standardize

the sporadic project process and improve the sporadic project procurement management

procedures.

Control Measures

First, improve system management and optimize process settings. Consider comprehensively,

improve system measures, summarize experience, and further strengthen the management

process of sporadic project procurement in universities. Secondly, strengthen the composition

of procurement management and strictly implement the procurement system. Implement the

requirements of procurement management responsibilities, strictly supervise each

procurement link of sporadic projects in universities, strictly implement various requirements,

and implement the procurement management system in place. Then, strictly implement the

procurement system, and determine new suppliers through competitive means. In the